Hey — Zack here.
If you've been thinking, “I know I should be using AI more, but I don’t have time to learn a whole new system,” this one’s for you.
This week is all about simple upgrades you can make in the tools you already use — email, meetings, and your to-do list. No overhaul. No complicated setup. Just practical ways to save time right now.
🗞️ THIS WEEK IN AI
1. AI tools are getting better at following your style
One of the biggest improvements lately: AI is getting better at sounding like you when you give it a clear example. That means less robotic writing and fewer edits.
Why this matters: You can draft faster without feeling like you're sending messages written by a machine.
2. More “built-in AI” is showing up in everyday apps
Email platforms, docs, and note tools keep adding AI features right inside what you already use. You don’t need five new apps, just use what’s already there.
Why this matters: The easiest wins usually come from tools already in your daily workflow.
3. The people winning with AI are using it for small repeat tasks
Not giant projects. Not “automate my whole business.” Just the same little tasks over and over: drafting replies, summarizing notes, turning rough ideas into clean text.
Why this matters: Small time savings stack up fast over a week.
🪄 THIS WEEK'S TRICK
The 10-Minute “Three Task” AI Routine
If you only do one thing this week, do this:
Pick 3 tasks you already do every day:
Writing emails
Summarizing meetings/calls
Planning your day
Then use AI for each one like this:
Email: Paste your rough points and ask for a clean draft in your tone.
Meetings: Paste notes and ask for “3 action items + who owns what.”
Planning: Ask it to turn your messy to-do list into “must do / should do / can wait.”
That’s it. Same work. Less friction.
🔧 TOOL OF THE WEEK
Perplexity — perplexity.ai
If ChatGPT is great for drafting, Perplexity is great for getting quick answers and summaries with sources. Think of it like a faster, smarter way to research something without opening ten tabs.
This is especially useful if you're trying to understand a topic, compare options, or get a clean summary before a meeting. Instead of digging through search results yourself, you can ask one question and get a solid starting point in seconds.
Best for: Quick research, summaries, comparing tools, learning something fast
Price: Free tier available · Paid plan available if you use it a lot
Worth it? Yes: especially if you spend a lot of time Googling things for work
💡 PROMPT OF THE WEEK
Copy/paste this prompt:
I’m a [your role]. I want to use AI without changing my whole workflow.
Here are 3 tasks I do often: [task 1], [task 2], [task 3].
Give me a simple weekly plan to use AI for each task in under 10 minutes a day.
Keep it practical, beginner-friendly, and specific.
For each task, include:
- exactly what to paste into AI
- exactly what to ask
- how to check if the output is good
If you want, replace “[your role]” with your actual title (realtor, manager, founder, consultant, etc.) and it’ll get even better.
👋 THAT'S A WRAP
You don’t need to become an AI expert this month.
You just need a few reliable ways to save time this week.
Start with the three-task routine above, stick with it for 7 days, and you’ll feel the difference fast.
If this helped, forward it to one friend who keeps saying, “I know I should use AI, I just don’t know where to start.”
See you next week.